This article covers a Hippo CMS version 11. There's an updated version available that covers our most recent release.

Users, Groups, Roles, and Privileges

When you want to work in Hippo CMS, you need to login as a certain user. Your CMS administrator will set up a user account for you and add you to at least one user group. Through the groups you are a member of, certain roles are assinged to you in certain areas of the CMS. Each role represents a set of privileges a user in that role has. Make sure you know which role you are allowed to play in the CMS.

The following default groups and roles are defined in Hippo CMS:

Group Role Where? Privileges
author author All content
  • Create and modify folders
  • Create and modify documents
  • Upload and modify images
  • Upload and modify assets
  • Request publication of documents
  • Request taking offline of documents
editor editor All content
  • All privileges of the author group
  • Approve or reject publication requests
  • Approve or reject take offline requests
  • Publish documents directly
  • Take documents offline directly
webmaster editor All channels
  • Create channels (if blueprints are configured)
  • Modify page templates in a channel
  • Create and modify pages in channels (if prototype pages configured)
  • Publish channel
admin admin Everywhere
  • All privileges of author, editor, and webmaster groups
  • Manage users
  • Manage groups
  • Manage permissions
  • Run update scripts
  • Modify system configuration (through the Console)

The default groups are just a starting point. An actual Hippo CMS instance may have different groups configured with more fine-grained privileges (for example, a group "news editors" may have the "editor" role only in the "news" folder, but not in other folders).